HR Coordinator

Role Overview

Reporting to the HR / HRIS Department, the HR Coordinator ensures smooth HR operations and contributes to the implementation of cross-functional HR projects. 

The role requires strong HRIS expertise, meticulous attention to detail, autonomy, and ability to manage priorities. Comfort with data analysis and operational reporting is essential.

• HR Administration & Systems Management
• Create, maintain, and audit employee records in the HRIS and internal trackers.
• Ensure data accuracy, consistency, and traceability across all HR systems.
• Support onboarding and offboarding processes, ensuring administrative and operational tasks are completed accurately.
• Handle first-level employee queries regarding system access, documentation, and leave requests.

• Reporting & Data Oversight
• Produce monthly HR operational reports, ensuring accuracy and reliability (headcount, attendance, absences ...)
• Generate dashboards, analytics, and ad hoc reports as required.

• Employee Lifecycle Management
• Track upcoming contract expirations, follow up with relevant stakeholders, and prepare related documentation.

• Manage HR administrative documents

• Recruitment Support & ATS Management
• Manage user access to the ATS (Lever)
• Provide operational support to recruitment teams and generate recruitment reports as needed.

• Ensure data integrity and proper organization within the ATS.

• HR Project Coordination
• Contribute to HR projects, including system enhancements, policy rollouts, internal audits, and process standardization.
• Maintain project documentation, timelines, and trackers while coordinating with relevant stakeholders.
• Support the deployment of consistent HR standards across teams and regions.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of experience in HR administration or HR project management, ideally within a technology or high-growth environment.
• Strong proficiency with HRIS and ATS 
• Comfortable working with data, reports, and analytics.
• Excellent organizational skills, autonomy, and attention to details
• Strong interpersonal and communication skills, capable of working in a multicultural environment.
• Fluent in both English and French, written and spoken.
• High level of discretion and integrity when handling confidential information.